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Past Tips of the Week

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Archived Tips of The Week

NOTE:  2015 Tips Have Been Archived

WEEK TIP
February 12, 2018 Are you using the correct forms for your BTT documentation? Many forms have been updated and are now available under Standard Documentation Forms at:

http://www.wvdhhr.org/birth23/sdforms.asp
January 22, 2018 Click here for a helpful guide from the CDC on how to protect yourself and your family during flu season.
December 18, 2017 IMPORTANT CHANGES TO WVBTT TRAININGS - Important Post Testing Information effective January 1, 2018
November 6, 2017 Update on Training Registration Process for WV Birth to Three Webinars through the WV STARS System

CLICK LINK TO LEARN MORE
September 25, 2017 Please plan to attend the regional meeting scheduled for your area to learn about more about exciting changes that are taking place with the WV Birth to Three program.

Click link for date and time
August 21, 2017 It is your responsibility to keep your profile information in the Practitioner Service Directory up to date. So that your Interim Service Coordinator is aware of your availability for families, this must be updated every 90 days. Information on how to update your profile can be found here:

http://www.wvdhhr.org/birth23/files/instruct_change_email.pdf 
July 31, 2017

Do you have a family who will be transitioning soon from Part C to Part B services?  Click here to review the transition procedures from Part C to Part B for the counties that you serve.  This information is located under the Law and Regulations tab on the BTT website. 

July 5, 2017 While parents often refer to their child by a nickname, it is important that we use the child's legal name on all BTT documentation. Always verify the correct spelling and if there is a change please submit a Change of Information form to the RAU to update WVBTT Online.
May 5, 2017

MISSED APPOINTMENTS - Document the reasons for a missed visit on the Missed Appointment Documentation form and on the Correspondence/Phone Contact Log.  If the family elects to not have the visit rescheduled, document that they chose to not have a make-up visit.  

May 15, 2017 The WV State Training and Registry system, WVSTARS, is a collaborative effort across WV early childhood programs to implement a comprehensive continuum of specialized training and career mobility for all early care and education professionals. In January of 2017, WVBTT became a member of the Registry System. Turn learn more, participate in the June training, WV State Training Registry System: A New Vision for Professional Development. To register for WVSTARS please visit: http://wvstars.org/professionals 
May 8, 2017 Practitioners are responsible for providing the Regional Administrative Unit (RAU) with the original hard copy of evaluations even though information may have uploaded to the Child Library on WVBTT Online. The RAU is responsible for maintaining the official early intervention record. Any documentation that is uploaded to the Child Library is also to be sent to the RAU to be filed. For other WVBTT Online Q&A, please visit Come Grow With Us Q & A.
May 1, 2017

Make certain you have the newest version of all forms. Most are available on the WV BTT website under Standard Documentation Forms.

If you have questions or concerns about the correct version please contact your TA Specialist.

February 14, 2017 "Make Every Connection Matter" - Come Celebrate 20 Years With Celebrating Connections - April 4-7, 2017 - Charleston, WV
September 12, 2016 WV Birth to three commits to protecting the confidentiality of all personal identifying information (PII). To uphold this standard Birth to Three practitioners should not e-mail or text personal information unless it is password protected or encrypted. Remember IF you cannot make phone contact with a team member, you may utilize the “Team Note” section in WVBTT Online to communicate.
August 8, 2016 WV Birth to Three offers a monthly Lunch and Learn session via Go-To-Training. These 1 hour educational sessions are meant to share resource information with professionals and families who reside in WV. Check the bulletin board on the WVBTT Homepage for registration information.
July 11, 2016 Want to learn more about what Early Intervention is and Why it works? Or maybe you are looking for ways to share that information with families. Visit Virginia's Professional Development site to find videos, handouts and articles about Early Intervention.
July 5, 2016

Did you know that WVBTT Monthly Training Calendar can be shared with families and other early childhood professionals? Encourage your families to attend BTT Training webinars when a topic fits their needs and/or interests.

June 13, 2016

Learn more about the WV Interagency Coordinating Council (WVICC) including membership information, upcoming events and helpful resources. You will find this and more on their updated website:

http://wveiicc.org/

June 6, 2016

WV Practitioner Service Directory - If you are unable to serve an entire county, input zip codes to reflect availability. Zip codes can be found at www.usps.com
 

May 31, 2016

Did you know WV Birth to Three has a mission statement and key principles? Here is our mission statement: "WV Birth to Three partners with families and caregivers to build upon their strengths by offering coordination, supports, and resources to enhance children's learning and development."

Click here to view the mission statement and key principles document.

May 12, 2016

REMINDER:  When scheduling audiological evaluations for your children please make sure that paperwork has been received at the state office prior to the child’s appointment date.  This will ensure that an authorization is in place for the service in a timely manner. 
 

May 2, 2016

Have you recently taken the time to read the WV Birth to Three Technical Assistance Bulletins (TA Bulletins)? The TA Bulletins are full of important information about WV Birth to Three policies and procedures. Review the TA Bulletin.

April 11, 2016

The CSC Help Desk is available for questions about WVBTT Online. They can provide log-ins, passwords and answer technical questions about uploading documents. You can find the Contact Information for CSC at https://www.wvbttonline.com/ at the bottom of the page under the link ‘Help Desk’. Your WVBTT Regional Technical Assistance Specialist and/or Sarah James, CQI Coordinator, can help with program related questions.

April 4, 2016 Are you taking the steps necessary to keep yourself safe while out making home visits? WV Birth to Three has a very useful document concerning Personal Safety Guidelines on the WV Birth to Three website. Check it out!
March 28, 2016

Practitioners and Ongoing Service Coordinators please remember to update your matrix every 90 days. When the Matrix is printed by the RAU to present to families, your information will not be shown. When the Matrix is presented online your Matrix will list "Availability may no longer be valid".

March 14, 2016

WVBTT Online has many great features that can help to keep you organized. Check out this Q&A document WV BTT Onlnine Q & A  for some helpful information about WVBTT Online. As a reminder if you haven't completed your Confidentiality Agreement and/or the Online Access form you will not have access WVBTT Online, to complete these forms visit https://www.wvbttonline.com/

March 7, 2016

Camp Gizmo is a five day, hands-on camp where parents, professionals, and students learn how assistive technology can help young children (birth-8 years) with significant and multiple developmental needs. Applications for Camp Gizmo are due at the end of April. More information can be found by visiting:
 http://www.wvearlychildhood.org/Camp_Gizmo.html

February 29, 2016

Did you know? WV Birth to Three offers a Lunch and Learn webinar once per month. Each webinar highlights a resource that could benefit the families you serve. Check the Training Calendar on the WVBTT website each month to see who the guest presenter will be!

February 22, 2016

Reminder: Annual and Exit COSFs need to go to the WVBTT State Office. We recommend that the practitioner or service coordinator make a copy of the Annual or Exit COSF for their clinical files before mailing it to the State Office, in case of future audits

 

February 15, 2016

INCLEMENT WEATHER - There may be instances when inclement weather is significant enough to prevent scheduling or making it to a visit. Family reasons or inclement weather are not considered out of compliance for Federal reporting purposes as long as there is appropriate documentation (missed appointment documentation form)  in the child's record to substantiate these reasons. Please remember missed appointments must be made up within 90 days.

February 8, 2016

Save the Date! The 2016 Celebrating Connections Conference will be at the Charleston Civic Center from April 5th -8th.

http://www.wvearlychildhood.org/Celebrating_Connections.html
January 25, 2016

If you are unable to serve an entire county, input zip codes to reflect availability. Zip codes can be found at www.usps.com.
 

January 18, 2016

Interested in learning more about WVBTT Online? Click here for a "How To" video containing everything you need to know about WVBTT Online, including how to register, run reports and upload documents.

http://www.wvdhhr.org/birth23/media/growwithus/default.html

January 11, 2016

As the New Year begins, everyone's schedules become a little busier! Changes in schedules may mean more outings for families. Remember - Natural environments can be anywhere a child lives, learns and plays. Open your mind to the learning possibilities inherent in many naturally occurring situations and activities.