Some Tips for Upholding Confidentiality

Only share confidential information with fellow multi-disciplinary team members. Information cannot be shared with others unless the parent/caregiver has signed a release/consent for that individual.

Make sure that you secure documents in your trunk while out making home visits.

At home, store all documentation in a locked filing cabinet and keep documents out of plain sight of your spouse/children.

In public settings, hold conversations in private areas where other people can’t overhear (do not use names).

Do not make comments on social networking sites about families; team members or specific situations/issues.

Are you taking the steps necessary to keep yourself safe while out making home visits? WV Birth to Three has a very useful document concerning Personal Safety Guidelines on the WV Birth to Three website. Take the time out to read it!

http://www.wvdhhr.org/birth23/files/PERSONAL_SAFETY_GUIDELINES_82008.pdf 

HOW WELL DO YOU KNOW WV BIRTH TO THREE’S POLICIES/PROCEDURES - Have you recently taken the time to read the WV Birth to Three Technical Assistance Bulletins (TA Bulletins). The TA Bulletins are full of important information that pertains to vital WV Birth to Three policies and procedures. If you are NEW to WV Birth to Three, the TA Bulletins will provide you with a wealth of knowledge. If you are EXPERIENCED with the program, it is wise to refresh yourself with the WV Birth to Three policies/procedures by reviewing the TA Bulletins at:

http://www.wvdhhr.org/birth23/techasstbulletins.asp

OSCs - Reminder when you're in the transition process that you notify the team once the IEP has been completed to notify the team immediately when Part B begins the service. Practitioners will unknowingly provide service for which they cannot bill for due to their busy schedule.

Services must be given as defined on the IFSP. Also, service must begin within 30 days. For further clarification please see – TA Bulletin dated March 22, 2010
http://www.wvdhhr.org/birth23/tabulletins/tab_timely_service.pdf

Questions Regarding WV Birth to Three Billing Visit the WV Birth to Three Billing Manual on the website at EIKIDS

If you are unable to find the answer to your billing question in the WV Birth to Three Billing Manual contact your Regional Technical Assistant

http://www.wvdhhr.org/birth23/files/TA_Coordinator_Map.pdf

Contact the CSC directly at Phone # 866-639-2916 ext. 1

COSF REMINDER Please make sure that you are submitting both pages of the COSF Form to the WV Birth to Three State Office MAILING ADDRESS: WV Birth to Three 350 Capitol Street, Room 427 Charleston, WV 25301 FAX #: (304)558-2183 http://www.wvdhhr.org/birth23/sdform/sdforms_cosf_form.pdf  

WV Birth to Three is now providing trainings by webinar, please be sure to check the April Webinar Training Calendar on the WV Birth to Three homepage News column dated 3/12/13.
http://www.wvdhhr.org/birth23/btt_webinar_series_april.asp  

Practitioner Service Directory - Please remember to update your Service Directory listings. The minimum timeframe for updating is at least every 90 days. If a directory listing hasn't been updated in 90 days, the person does not show up for selection.