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TYPES AND LOCATIONS OF INFORMATION

WVBTT maintains an electronic copy of all referrals. The original
educational record (in both paper copy and electronic version) for
each child eligible for WVBTT is maintained at the RAU covering
the child’s county of residence. Your child’s record includes copies
of notices, signed consents, intervention activity notes, evaluation/
assessment reports, IFSPs, and any other relevant
communications. Service coordinators and direct service
practitioners may have copies of assessments and IFSPs relevant
to their provision of services to your child. These documents are
protected under the same confidentiality requirements as
described in these procedural safeguards.

FEES FOR RECORDS

WVBTT may charge a fee for copies of records if the fee charged
for the copies does not effectively prevent you from exercising
your right to inspect and review your records. WVBTT must
provide, at no cost to you, a copy of each evaluation and
assessment of your child, family assessment, and IFSP as soon
as possible after each IFSP meeting, and WVBTT cannot charge a
fee to search or to retrieve information under Part C of IDEA.

AMENDMENT OF RECORDS AT A PARENT’S REQUEST

If you believe that information in early intervention records
collected, maintained or used under Part C is inaccurate,
misleading, or violates the privacy or other rights of you or your
child, you may submit a written request to the WVBTT State Office
to amend the information.

• WVBTT must decide whether to amend the information in
accordance with the request within a reasonable period of
time after it receives the request.

• If WVBTT refuses to amend the information as you
request, you will be informed in writing of the refusal and
be advised of the right to a hearing.

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