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CONFIDENTIALITY AND OPPORTUNITY TO EXAMINE
RECORDS

In accordance with the confidentiality of information procedures
outlined in this document, as a parent of an infant or toddler who
has been referred to or receives services under WVBTT, you:
• Are ensured of the protection of confidentiality of personal-
ly identifiable data, information, and records collected or
maintained pursuant to Part C by participating agencies
including WVBTT and enrolled service coordinators or
service providers, in accordance with the protections un-
der the Family Educational Rights and Privacy Act
(FERPA) in 20 U.S.C. 1232g and 34 CFR Part 99; and
• Are afforded the opportunity to inspect and review all early
intervention records collected, maintained, or used under
WVBTT including records relating to evaluations and as-
sessments, eligibility determinations, development and
implementation of IFSPs, provision of early intervention
services, individual complaints involving your child, or any
part of the child’s early intervention record under WVBTT.

To meet state and federal data collection and reporting require-
ments and timely communication and coordination of services for
your family, WVBTT maintains a secure electronic database of
your child’s and
family’s information including name, address, date of birth, tele-
phone number, personal identification number, eligibility, services,
and service providers.

WVBTT must ensure that the parents of a child referred under Part
C are afforded the right to confidentiality of personally identifiable
information including the right to written notice of and written con-
sent to the exchange of that information among agencies con-
sistent with federal and West Virginia laws.

WVBTT ensures the effective implementation of the safeguards by
each participating agency including RAUs, service coordinators
and direct service practitioners that are involved in the provision of
early intervention services and make available to you an
initial copy of your child’s early intervention record at no cost to
you.

The confidentiality procedures described apply to the personally
identifiable information of a child and the child’s family that is con-
tained in early intervention records collected, used or maintained
under Part C by WVBTT, RAUs, service coordinators, and direct
service practitioners. Procedural safeguard protections apply from
the point in time when the child is referred for early intervention
services under Part C until the participating agency is no longer
required to maintain or no longer maintains the child and family’s
information under applicable federal and state laws.

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