Do you have a family who will be transitioning soon from Part C to Part B services?  Click here to review the transition procedures from Part C to Part B for the counties that you serve.  This information is located under the Law and Regulations tab on the BTT website. 

MISSED APPOINTMENTS - Document the reasons for a missed visit on the Missed Appointment Documentation form and on the Correspondence/Phone Contact Log.  If the family elects to not have the visit rescheduled, document that they chose to not have a make-up visit.  

Make certain you have the newest version of all forms. Most are available on the WV BTT website under Standard Documentation Forms.

If you have questions or concerns about the correct version please contact your TA Specialist.

Did you know that WVBTT Monthly Training Calendar can be shared with families and other early childhood professionals? Encourage your families to attend BTT Training webinars when a topic fits their needs and/or interests.

Learn more about the WV Interagency Coordinating Council (WVICC) including membership information, upcoming events and helpful resources. You will find this and more on their updated website:

http://wveiicc.org/

WV Practitioner Service Directory - If you are unable to serve an entire county, input zip codes to reflect availability. Zip codes can be found at www.usps.com
 

Did you know WV Birth to Three has a mission statement and key principles? Here is our mission statement: "WV Birth to Three partners with families and caregivers to build upon their strengths by offering coordination, supports, and resources to enhance children's learning and development."

Click here to view the mission statement and key principles document.

REMINDER:  When scheduling audiological evaluations for your children please make sure that paperwork has been received at the state office prior to the child’s appointment date.  This will ensure that an authorization is in place for the service in a timely manner. 
 

Have you recently taken the time to read the WV Birth to Three Technical Assistance Bulletins (TA Bulletins)? The TA Bulletins are full of important information about WV Birth to Three policies and procedures. Review the TA Bulletin.

The CSC Help Desk is available for questions about WVBTT Online. They can provide log-ins, passwords and answer technical questions about uploading documents. You can find the Contact Information for CSC at https://www.wvbttonline.com/ at the bottom of the page under the link ‘Help Desk’. Your WVBTT Regional Technical Assistance Specialist and/or Sarah James, CQI Coordinator, can help with program related questions.

Practitioners and Ongoing Service Coordinators please remember to update your matrix every 90 days. When the Matrix is printed by the RAU to present to families, your information will not be shown. When the Matrix is presented online your Matrix will list "Availability may no longer be valid".

WVBTT Online has many great features that can help to keep you organized. Check out this Q&A document WV BTT Onlnine Q & A  for some helpful information about WVBTT Online. As a reminder if you haven't completed your Confidentiality Agreement and/or the Online Access form you will not have access WVBTT Online, to complete these forms visit https://www.wvbttonline.com/

Camp Gizmo is a five day, hands-on camp where parents, professionals, and students learn how assistive technology can help young children (birth-8 years) with significant and multiple developmental needs. Applications for Camp Gizmo are due at the end of April. More information can be found by visiting:
 http://www.wvearlychildhood.org/Camp_Gizmo.html

Did you know? WV Birth to Three offers a Lunch and Learn webinar once per month. Each webinar highlights a resource that could benefit the families you serve. Check the Training Calendar on the WVBTT website each month to see who the guest presenter will be!

Reminder: Annual and Exit COSFs need to go to the WVBTT State Office. We recommend that the practitioner or service coordinator make a copy of the Annual or Exit COSF for their clinical files before mailing it to the State Office, in case of future audits

INCLEMENT WEATHER - There may be instances when inclement weather is significant enough to prevent scheduling or making it to a visit. Family reasons or inclement weather are not considered out of compliance for Federal reporting purposes as long as there is appropriate documentation (missed appointment documentation form)  in the child's record to substantiate these reasons. Please remember missed appointments must be made up within 90 days.

Save the Date! The 2016 Celebrating Connections Conference will be at the Charleston Civic Center from April 5th -8th.

If you are unable to serve an entire county, input zip codes to reflect availability. Zip codes can be found at www.usps.com.
 

Interested in learning more about WVBTT Online? Click here for a "How To" video containing everything you need to know about WVBTT Online, including how to register, run reports and upload documents.

http://www.wvdhhr.org/birth23/media/growwithus/default.html

As the New Year begins, everyone's schedules become a little busier! Changes in schedules may mean more outings for families. Remember - Natural environments can be anywhere a child lives, learns and plays. Open your mind to the learning possibilities inherent in many naturally occurring situations and activities.