Page 102 - WV NE PRACT HANDBOOK - FINAL 9-1-22.pub

WV BIRTH TO THREE
CENTRAL FINANCE OFFICE

Introduction

The West Virginia Department of Health and Human Resources (DHHR) is the lead agency responsible for
assuring that needed early intervention services are available to all eligible infants and toddlers, birth to 36
months of age, and their families, under Part C of the Individuals with Disabilities Education Act (IDEA). This
statewide system of early intervention services is provided through WV Birth to Three through DHHR, Bureau
of Public Health (BPH), Office of Maternal, Child and Family Health (OMCFH), contracts with a Central
Finance Office (CFO) structure. Using the CFO structure, WVBTT gathers critical information for
implementing and monitoring the system of early intervention services. An integrated child data system is the
core component of the CFO. Regional Administrative Units (RAUs) use the child data system, known as
System Point of Entry (SPOE) software, to enter data during the referral, eligibility, and Individualized Family
Service Plan (IFSP) process. Data entered by the RAU generates authorizations through the CFO for needed
evaluation, assessment or IFSP services.

Gainwell Technologies—Central Finance Office (CFO)

The CFO coordinates practitioner enrollment and coordination of available funding sources. The system
captures information related to child eligibility determination, IFSP services, and selection of qualified enrolled
practitioners and service coordinators to provide authorized WV Birth to Three services.

Practitioner Enrollment

WV Birth to Three services are authorized for payment only to enrolled practitioners and service coordinators.
A practitioner may enroll through a payee organization or independently as a practitioner/payee. (All
incoming Service Coordinators are required to register through an agency.) Enrollment through the CFO
assures that practitioners meet the personnel standards and credential requirements of WV Birth to Three.
Practitioners must complete and submit all required enrollment forms for review and approval to Gainwell
Technologies. The CFO will notify applicants of successful enrollment.

All forms necessary for practitioner enrollment or enrollment updates are available for download at
http://www.eikids.com/wv/matrix/docs/docindex.asp For renewals for the first year and successive annual
enrollments, the WVBTT Practitioner Enrollment Checklist will provide an overview of enrollment
requirements.

For information regarding practitioner enrollment, contact Gainwell Technologies toll free at 1-866-639-2916,
option 2 or by email at wvbttenroll@pdainc.com.

Web Access to CFO Forms and Electronic Communication

The Central Finance Office provides forms utilized by the CFO. Forms can be downloaded from the website:
http://www.eikids.com/wv/matrix/.

The confidentiality of all data and communications is protected in accordance with the Individuals with
Disabilities Education Act (IDEA) and the Family Educational Rights and Privacy Act (FERPA).

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