CODE 23
Operating Code for Nominating Committee
I Name: The name of this committee shall be
Nominating Committee of the West Virginia Public Health Association, Inc.
II Purpose: The purpose of this code is to provide
the Chairman with an outline of the duties and responsibilities of the Nominating
Committee of the West Virginia Public Health Association, Inc.
III Organization:
A How elected: The Chairman shall be appointed by
the President of the West Virginia Public Health Association, Inc.
B Term of office: The Chairman shall serve for one
year. Shall assume office upon appointment or within sixty (60) days of the close of the
annual meeting and serve until his successor has been duly elected and qualified for
office.
C Vacancy: In the case of death or resignation of
the Chairman, the Executive Council will appoint a member of the organization to fill the
unexpired term.
D Members: Each Section shall appoint/elect one
Representative
IV Duties:
A Present forms to general membership for
nominations.
B Shall select two (2) or more qualified nominees
for each elected office. Candidates must meet requirements in the By-Laws prior to being
placed on the ballot.
C Candidates must supply written acceptance prior to
being placed on the ballot.
D Candidates must supply written bio (short) along
with a picture.
E Publish ballot and bio’s in News &
Views.
F Mail ballot and information to each paid member at
least thirty (30) days prior to the Annual meeting.
1. Ballots that are mailed and ballots at conference
should be different colors.
2. Stamp signature/verification line on top left
hand corner. Place stamped self-addressed envelope with ballot to be mailed.
3. Obtain labels and alphabetical listing of paid
members from Treasurer.
4. Place returned ballots UNOPENED locked
receptacle until conference.
5. Select committee to count ballots after closing.
a Committee shall consist of at least two (2) Past
Presidents, Committee Chairman, and two (2) members in good standing of the Association.
AT CONFERENCE
G. Ballot box shall be open during all hours
registration is open.
H. Ballot box shall have two (2) members of the
committee in attendance during all open hours.
1. Check envelopes against alphabetical listing of
paid members to make sure dues are paid.
2. Highlight name of paid members when ballot is
received.
3. Check alphabetical listing of paid members, if
name is not listed, member must show proof of dues paid prior to receiving ballot.
4. NO ONE is to open ballot box until votes
are to be counted.
5. If there are unreadable names on mailed in ballot
envelope, have President make an announcement during a general session to have everyone
check with the voting booth. If a member comes and claims the ballot as theirs, they must
show proof of membership and them sign and print their name on the envelope.
I. Prepare a board with pictures and bio’s of
all nominees to be placed at the voting booth during conference.
J Shall be a member of the Executive Council.
Revised 01/01/99 |
