Operating Codes
 

A How elected: The Executive Secretary shall be appointed by the President of the West Virginia Public Health Association, Inc., and approved by the Executive Council at the first meeting following the annual conference.

B Term of office: The Executive Secretary shall serve for one year. Shall take office on January 1 of the year following appointment. Shall not serve for more than two consecutive terms.

C Vacancy: In the case of death or resignation of the Executive Secretary, the President shall appoint a member of the organization to fill the unexpired term and the Executive Council shall approve that appointment.

IV Duties:

A Prepare lists of new Executive Council Members’ addresses, fax and phone numbers, and provide copies of the list to each as soon after the annual meeting as possible.

B Attend Executive Council meetings and take minutes by tape and written notes, transcribe, type, and send copies to members of Executive Council.

C Maintain Executive Secretary File Binder, inserting all correspondence and reports accumulated at meetings and various correspondence received and responded to throughout the month.

D Assist President with miscellaneous duties like phone calls, scheduling of meetings, etc. whenever possible.

E Compose, type and mail correspondence for President as needed.

F Have signature authority to co-sign checks with Treasurer.

H Assist members of Executive Council when needed to call special meetings.

I Shall notify the membership of the program at least one month prior to the annual meeting.

J Shall present a final report of the Executive Council activities for the preceding year at the Annual Conference. A written copy of this report shall be placed in the permanent records of the Association.

V. Salary: Shall receive, for service to the Association, an annual salary set by the Executive council.

Revised 01/01/99