CODE 11
Operating Code for Advertising and Exhibit
Procurement Committee
I Name: The name of this office shall be Advertising
and Exhibit Procurement Committee of the West Virginia Public Health Association, Inc.
II Purpose: The purpose of this code is to provide
the Chairman with an outline of the duties and responsibilities of the Advertising and
Exhibit Procurement Committee of the West Virginia Public Health Association, Inc.
III Organization:
A How elected: The Advertising and Exhibit
Procurement Committee shall be appointed by the President of the West Virginia Public
Health Association, Inc.
B Term of office: The Advertising and Exhibit
Procurement Committee shall serve for one year. Shall assume office upon appointment or
within 60 of the close of the annual meeting.
C Vacancy: In the case of death or resignation of
the Chairman of the Advertising and Exhibit Procurement Committee, the Executive Council
will appoint a member of the organization to fill the unexpired term.
D Members: President appoints 2 members to assist
the Chair
A Shall send letter to companies that might be
interested in advertising in the annual program or having an exhibit booth at the annual
conference.
B Shall send a follow-up letter to companies that no
response has been received.
C Shall submit the names of companies who have
responded to the Program Chair for inclusion in the annual program.
D Shall oversee the exhibits at the annual
conference.
E Shall be a member of the Executive Council.
F Shall submit a written report at the annual
meeting. A copy shall become part of the permanent record.
