ARTICLE I

OBJECT

To establish a framework for organizing the administrative members of the West Virginia Public Health Association, and others involved in the provision of health services in an administrative capacity, in order to promote professional administrative and management principles, effective communication network, and aid in meeting common goals. This organization shall support the goals of the parent organization, the WVPHA.

1. Any member of the West Virginia Public Health Association who serves in an administrative capacity, as defined by job function, is eligible for membership in the Health Administration Section.

2. Annual membership dues are due and payable to the Health Administration Section on January 1 of each calendar year. Annual dues of the Section shall be ten dollars ($10.00) per year.

1. The elected officers of the Health Administration Section shall be President, President Elect, Vice President, Secretary, and Treasurer. All officers shall take office following their election at the West Virginia Public Health Association (WVPHA) Conference each year. Terms of office shall be one year.

2. It shall be the duty of the President to preside at all meetings of the Health Administration Section and to supervise and direct the business of the Health Administration Section. The President shall serve as an ex-officio member on all committees, except the nominating committee, and shall appoint a chair and members of all committees, except the audit and nominating committees. In case of death or resignation of the President, the President Elect shall fill the unexpired term

3. It shall be the duty of the President Elect to act in the absence of the President. The President Elect shall assume such duties as the President may assign. In the case of death or resignation of the President Elect, the Vice President shall assume the office of President Elect, and the Executive Council shall appoint an active member in good standing to fill the vacant position of Vice President. The President shall serve as chair of the Program Committee.

4. It shall be the duty of the Vice President to act in the absence of the President Elect. The Vice President shall assume such duties as the President may assign. In the case of death or resignation of the Vice President, the Executive Council shall select an active member in good standing to fill the unexpired term until the next election of officer to the Section. The Vice President shall serve as chair of the Membership and Audit Committees.

5. The Secretary shall keep the minutes of all Section meetings and be the custodian of all books and records. In the event of death or resignation of the Secretary, the Executive Council shall select an active member in good standing to fill the unexpired term.

6. The Treasurer shall supervise the financial records of the Section and disburse funds of the Section, maintain and report to the membership records of all financial transactions, and pay all bills of the Section by check. Checks are to be countersigned by the President or Secretary. In the event of the death or resignation of the Treasurer, the Executive Council shall select an active member in good standing to fill the unexpired term. The Treasurer may serve unlimited terms, as long as they are nominated and elected each year.

7. Election of the Section officers shall be conducted at the Section’s meeting held concurrently with the WVPHA Conference. The election shall be conducted by secret ballot. Each member in good standing with the Section shall have the right to vote for the candidates for elected office. Ballots shall be mailed to the membership at least thirty (30) days prior to the first day of the annual meeting. Ballots may be returned to the chair of the Nominating Committee at least one week prior to the date of the election, or brought to the conference and turned into the Nominating Committee at the Section Business Meeting. Ballots will also be available at the business meeting. Measures shall be taken to insure each qualified member casts only one (1) ballot.

1. Meetings of the Section shall be held twice per year. One meeting shall be held at the annual meeting of the West Virginia Public Health Association Conference and the second meeting shall be held approximately six months later at a time and place to be specified by the Section President.

2. The Section Secretary shall notify the membership in writing at least thirty (30) days prior to each meeting.

3. Special meetings of the Section shall be called by the President as needed. The general membership shall be notified in writing by the Section Secretary.

4. A simple majority of members present and voting shall constitute a quorum for the transaction of business at any general or special meeting of the Section. The President, President Elect, or Vice President shall be present to preside over the meeting. In the absence of the President, President Elect, or Vice President, the Secretary shall preside.

6. The Bylaws Committee shall make a continuing study of the rules and regulations governing the Section. The committee shall receive recommendations from the membership of the Section and shall consider all proposals for possible submission to the Executive Council and to the general membership for their action.

7. The Legislative Committee shall inform the members of the Section on matters of legislation by reviewing proposed legislation, surveying the membership as to interest, preparing position statements, requesting hearings, and speaking for the Section.

8. The Membership Committee shall strive to recruit as members of the Section members of WVPHA who serve in an administrative capacity. The Vice President shall serve as chair of this committee.

9. The Newsletter Committee shall be responsible for preparation of the Section Newsletter. The Newsletter shall be published at least once a year.

10. The Nominating Committee shall be appointed by the Executive Council. The Nominating Committee shall select two or more qualified nominees for each elected office. The committee shall secure acceptance of each nominee prior to publishing their names. The names of the candidates shall be furnished to the membership at least thirty (30) days prior to the election. The Immediate Past President of the Section shall be chair of the nominating committee.

11. The Program Committee shall be responsible for the program and arrangements for the meetings of the Section. The committee shall work closely with the President on the program and arrangements for all general membership meetings. The President Elect shall serve as chair of the program committee.

12. Other committees and membership thereof may be appointed at the discretion of the President and ratification of the Executive Council of the Section.