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West Virginia
Commission for the Deaf and Hard-of-Hearing
Minutes
January 9, 2003
F. Ray Power Building, West Virginia Division of Rehabilitation Services
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Commission Members
Present: Jennifer Burgess Annette Carey for Dr. Dee Braley J.D. Corbin Doug Godfrey Jim Harrison Barbara King Pat Moss Shana Phares Pam Roush Pierre Sevigny Dr. James T. Spencer Mike Sullivan |
Commission Members
Absent: Dr. Abrams Alice Kennedy Delores Pyles Gary Vandevander
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Visitors: None Staff: Emily Hopta, Secretary’s Office |
Agenda
I. Welcome
Doug Godfrey called the meeting to order at 1:10pm in the Basic Services Conference room of the F. Ray Power Building at the Division of Rehabilitation Services in Institute, West Virginia. Board members and staff introduced themselves.
II. Approval of the Minutes
Shana Phares moved that the minutes be approved with the correction of adjournment being seconded by Pierre Sevigny and the change of Annette Carey’s absence as a commission member to the absence of Dr. Braley. Annette attends meetings in place of Dee when there is a schedule conflict. Barbara King seconded the motion. The minutes were unanimously approved as amended.
III. Interim Management Committee Meeting Report
The Interim Management Committee met at Larry’s Steakhouse in Flatwoods, West Virginia, on December 19, 2002.
Committee members decided on January 24, 2003, as the date for interviews for the Executive Director position. Barbara King arranged for an interview room at the Department of Rehabilitation Services. Eight of the twelve applicants met the score requirements for interviews and have been invited to interview by letter from Doug. Five have accepted interview appointments; Doug will contact the remaining three.
The move date for the office from Romney to Charleston has not been determined. Kara needs to have a firm date to make plans and accommodations for a move. Shana Phares moved that the chair send Kara a letter stating that the office move is scheduled for May 1. Pierre Sevigny seconded. The motion passed unanimously. Shana will place a request with the Department of Health and Human Resources Facilities Manager to have the Romney lease cancelled on May 1.
The Commission wants to make the move and opening of the Charleston office convenient for Kara and the new Executive Director. Annette Carey moved that contingent on the Executive Director, the Commission Office open in Charleston on May 5, 2003, and be fully operational by June 16, 2003. The office in Romney will remain open until mid-June. Jim Harrison seconded. The motion passed unanimously.
III. BayFirst Report
The board discussed ending the contract with BayFirst. Pierre Sevigny moved the board cancel the contract with BayFirst. Pat Moss seconded. The motion passed unanimously. Shana will work with Department of Health and Human Resources lawyers end the contract prior to the next billing statement from BayFirst.
IV. Review of PERD Documents
Board members reviewed the evaluation letters from PERD and Chair Doug Godfrey’s response. PERD has been asked to conduct two audits based on comments 5 and 6. In these comments, PERD questions evaluating non-West Virginia residents for interpreters and alleges the evaluation process loses money. The audits will examine interviewer use in West Virginia to determine if out-of-state interpreters do serve West Virginians, and will audit the evaluation process to provide proof of money loss. The Commission is required by code to find interpreters for West Virginia residents. This is a point that must be stressed to PERD.
The West Virginia Deaf Interpreter Act state the Commission must set interpreter fee schedules. Barbara King believes these are established under Hubert Anderson. She will report back to the board at the next meeting.
V. Disabilities Day at the Legislature
Doug reported that Disabilities Day is January 21, 2003. The Commission can set up a table in the capitol rotunda and have the opportunity to converse with legislators. Pierre, Jim and Doug volunteered to staff a table for the entire day. Doug will bring the Commission’s display boards and paper handouts. Jim will contact members of the Charleston Association for the Deaf to see if they would like to be involved.
This is also an opportunity to share concerns about the wording in the statute for the Commission, specifically the requirement for a census. Specific legislators to contact are Delegates Mezzatesta, Spencer and Ennis. Pierre will contact Delegate Mezzatesta; Doug and Dr. Spencer will contact Delegate Spencer. Pierre will contact Delegate Ennis.
VI. Executive Director Interviews
The interview process will be restructured to have four candidates in the morning and four in the afternoon. Doug will contact the candidates with their new times and encourage them to attend a reception from 6-7pm on the evening of their interviews. Doug will contact Kara regarding the need to plan a reception and lunch, as well as refreshments for the committee between interviews.
After reviewing the interview questions, the board added "supervision and evaluation of personnel" to question four and "experience with different disability groups" to question five. Interview committee members will alternate in asking the candidates questions.
Shana Phares and Emily Hopta will prepare resume packets and question sheets for the interview committee. Extra packets and writing sample sheets will be sent to Barbara King.
A third interpreter will be needed for the day. This will enable one interpreter to work continuously with the interview panel and two interpreters to work with candidates. Dr. Braley will not be able to attend the interviews on January 24. Barbara King will take her place.
VII. Adjournment
Pierre Sevigny moved to adjourn the meeting; Jim Harrison seconded. The motion passed unanimously. The meeting adjourned at 3:55pm.
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