West Virginia Infrastructure and Capacity Development Program

INFORMATION

What is Capacity Development?

West Virginia Capacity Development Strategy

Report to the Governor on the West Virginia Drinking Water System Capacity Development Program

Capacity Development Stakeholders

Water System Capacity Baseline Assessment - *New* 2017 Results

Capacity Development Questionnaire

Capacity Development Annual Reports

PROGRAMS

Asset Management

Consumer Confidence Reporting

Cross-Connection/Backflow Prevention

CONTACT

STAFF

CONTACT US

LINKS

           West Virginia Department of Health & Human Resources logo


Asset Management for
your Water System

America has spent trillions of dollars building some of the best infrastructure in the world. Unfortunately, this infrastructure is deteriorating due to age, overuse, and underfunding of maintenance. Many water and wastewater systems have fallen into disrepair and need replacement. In an effort to help systems focus their attention on maintaining their assets and creating long term financial plans for the eventual replacement of system components, the West Virginia Drinking Water Treatment Revolving Fund (WV DWTRF) requires water and wastewater systems receiving their funds to create and utilize Asset Management plans.

The United States Environmental Protection Agency (US EPA) defines Asset Management as "a process for maintaining a desired level of customer service at the best appropriate cost." The American Water Works Association defines it as "a systematic process to obtain the maximum value from physical assets." Asset Management looks at the water system as a whole and enables the water system to save money, secure funding, protect assets and provide quality service to customers. Additional information provided by the US EPA concerning Asset Management may be located at the following website: http://water.epa.gov/infrastructure/sustain/asset_management.cfm

Asset management plans are living documents and creating one is a one to five year project. Asset Management is a change in the management of a system's assets. A water system's critical assets are continuously added or depleted, information concerning their function, location, life expectancy, associated maintenance activities, and replacement costs need to be recorded. Asset Management plans aide systems in prioritizing their work. The plans can determine where focus is needed based on customer expectations, upcoming regulations, condition of the individual system components and the component's life expectancy. The US EPA created the Check Up Program for Small Systems (CUPSS) program in order to assist small to medium sized utilities implement and maintain their Asset Management plan. Additional information on the CUPSS program may be located at the following website: http://water.epa.gov/infrastructure/drinkingwater/pws/cupss/index.cfm

If you experience difficulty with compatibility issues using the CUPSS program please click here for assistance.

The WV Bureau for Public Health (WV BPH) has created a guidance document to aid water systems to complete an Asset Management plan. This process is a mixture of guidance, utility self-assessments, tables, worksheets, and templates. The guidance document is broken into three separate parts: Basic, CUPSS, and Advanced.

For an Introduction to Asset Management and the first steps to be taken, please click here.

BASIC
The following presentations and spreadsheets provide information to illustrate step-by-step instruction for creating the Basic parts of an Asset Management Plan. (These steps should be completed in the order they are listed)
Basic Asset Management Planning Presentation
Basic Asset Management Guidance
Basic Life Cycle Costs
Annual Financial Workbook for Basic Systems
Basic Asset Management Plan Annual Update Guidance

CUPSS
The following presentations and spreadsheets provide information to illustrate step-by-step instruction for the CUPSS program. (These steps should be completed in the order they are listed)
Team Mission Statement
    CUPSS Asset Management Guidance workbook
Level of Service Guidance
Asset Registry Plan Guidance
    Asset Registry Plan Example
Conditions Assessment Protocol
    Asset Registry Plan and Conditions Assessment Protocol Example
    Conditions Ranking Charts Example
Inventory
Operation and Maintenance
    Life Cycle Costs and Operation and Maintenance workbook
Life Cycle Costs
    Financials Guidance
    CUPSS Annual Financial workbook
Developing an Asset Management Plan
CUPSS Systems Guide to Maintaining Your Asset Management Plan

ADVANCED
The following presentations and spreadsheets provide information to illustrate step-by-step instruction for the Advanced Asset Management Plan. (These steps should be completed in the order they are listed)
Advanced Asset Management Guidance
    Advanced Asset Management Guidance workbook
Level of Service SMART Goal Worksheet
Advanced Conditions Assessment Protocol Guidance
    Conditions Ranking Charts Example
    Advanced Conditions Assessment Protocol Example
    Pressure Zone Asset Registry Plan Example
Advanced Operation and Maintenance Task List Tool Example
Advanced Life Cycle Costs Tool
Advanced Annual Financial workbook
Complete Advanced Asset Management Plan Example
Advanced Systems Guide to Maintaining Your Asset Management Plan

Other Resources
EXPO 2015 PowerPoint

 

 


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