APPENDIX  I
PROCUREMENT LIBRARY

*** DISCLAIMER ***

All RFP BMS30740 documents contained on this Web site are unofficial copies.  Official copies may be obtained from the West Virginia Department of Administration, Purchasing Division.  In the event of conflict between documents contained on this Web site and the official documents, the official copies from the West Virginia Department of Administration Purchasing Division shall take precedence.

A Procurement Library has been established by the Bureau for Medical Services.  The Procurement Library contains a number of resource materials that may be useful in preparing a proposal in response to this RFP.  A detailed list of the library contents follows.  All possible effort has been made to ensure that the library material is complete and current.  However, the State of West Virginia does not warrant that the information is, indeed, complete or current at the time of request. 

The Official Procurement Library is located at the Bureau for Medical Services,  350 Capitol Street, Charleston, West Virginia.  Requests must be directed to Terry Peterson, 304-558-1770. Ms. Peterson will make arrangements to schedule appointments for the Vendor to review the materials.

Items in the Procurement Library are also available on the BMS website www.wvdhhr.org/bms/ in a PDF  format with the exception of the 3490 magnetic tape cartridge information.  A 3490 magnetic tape cartridge is available to Vendors which contains System Information is available to Vendors by contacting Terry Peterson.

Requirements specified in the RFP and Addendum (paper copy) will take precedence over any documentation in the Procurement Library if a conflict exists.

APPENDIX  I

Procurement Library Contacts List

1. Advance Planning Document (APD)
2.  WVMMIS HIPAA Impact Assessment
3. WVMMIS HIPAA Blueprint Document June 28, 2001
4. Information Packet includes:
* Performance-enhancing operational plans and products
*   Components that reside on the ACS's, the State's, or the Department's mainframes, client servers or PC workstations
*   Current production and maintenance schedules
*   Staffing organizational charts for local office staff, programming staff, EDI staff, and pharmacy Point-of-Sale staff
*   Listing of proprietary components
5. MMIS information on 3490 magnetic tape cartridge includes:
* West Virginia MMIS & supporting programs, in most current version
*   Job Control Language (JCL) or other system instructions for operating the West Virginia MMIS, in most current version
*   Record layouts for data files, in most current version
*   Source code, object code, and copybooks
6. West Virginia MMIS User Documentation June 2002
User and operational manuals and other
         documentation
7. West Virginia MMIS System Documentation June 2002
System and program documentation
8. West Virginia MMIS Production Flow Charts
documents the run sequence of West Virginia MMIS
         production jobs
9. Data Entry (exam entry) and Resolution Manual
10. West Virginia Medicaid Billing Instructions
11. Provider Enrollment Application Information
Additional Criteria for Specialty, and Various Letters
12. Provider Training Coordinated Payor Workshop Notice & Handout June 2002 (sample)
13. Provider Payment Narrative
14. Various Reports:
* Lists of BMS Reports - Daily, Weekly, Monthly, and MARS
* EDI Monthly Status Reports
* Monthly Reports for Sterilizations and Hysterectomies
* Provider Relations Statistics
* Crosswalks - Local Codes, EOB Codes, Taxonomy to HIPAA Standard Codes
* Program Instruction Distribution Schedule
* Provider Enrollment Monthly Reports - See Addendum #2 , Sec. Reference for Question #70
*  Grants Management Payment Report - WVMC8050-R001
Proprietary Claim Forms (samples) - available only at the Purchasing Division Offices
West Virginia State Medicaid Plan - available at the CMS Website http://cms.hhs.gov

Office of Administration And Claims Processing / 350 Capitol Street Room 251 / Charleston, WV 25301-3709
Updated: 02/02/06