Recipient Automated Payment Information Data Systems (RAPIDS)
About Rapids
RAPIDS (Recipient Automated Payment and Information Data System) is West Virginia's mainframe eligibility determination and benefit calculation system. It includes twenty-one subsystems. Eligibility for public assistance benefits is determined on-line in the 55 counties in West Virginia by over 898 workers and supervisors. RAPIDS supports approximately 2,351 active users whose access ranges from inquiry only to update capability.
Eligibility Programs in RAPIDS
RAPIDS determines eligibility for the following state and federal programs:
- WV Works
- School Clothing Allowance
- Food Stamps
- Medicaid
- TRIP (Transportation Remuneration Incentive Program)
- WV CHIP (Children's Health Insurance Program)
- Emergency Assistance
- LIEAP (Low Income Energy Assistance Program)
Database Feature in Rapids
RAPIDS has the following system features in Production:
- 22 Subsystems
- 27 Interfaces/ Data Exchanges
- 223,884Active Cases
- 493,285 Open Individuals
- 2,220 Active Users
- 25,530 Active CHIP Individuals (October 2006)
- 4,859,377 Lines of Code
- 364 Reference Tables
- 717 DB2 Tables
- 579 On-line Programs
- 829 Batch Programs
- 565 Screens
- 303 Mobius Reports
- 764,384 Average Daily Transactions
- 0.0767 Seconds - Average Response Time
- 0.0125 Seconds - Average CPU Seconds per Transaction
- Automatic Notification of Changes
- Automatic Generation of Periodic Report Forms
- Automatic Generation of School Clothing Vouchers
- Automatic Data and Information Exchanges
- Alerts to Workers for Potential Case Changes
- Broadcast and Mail Messages
*All of the statistics listed above reflect details for October 2006 unless noted otherwise.
Subsystems in Rapids
RAPIDS is comprised of individual subsystems which are integrated to maximize communication and automation. Each subsystem has a unique function and purpose within the overall database. The following section lists each subsystem and briefly describes that subsystem's primary function.
- Client Registration (CR)
- Collects customers' initial application data and establishes if individuals applying for assistance are known to the agency.
- Application Entry (AE)
- Captures essential information required to correctly configure filing units and to determine eligibility. Users with update capability utilize this subsystem to enter applications, complete redeterminations, and to maintain on-going income, asset, and non-financial information about customers and their households.
- Benefit Issuance (BI)
- Dispenses benefits to eligible Assistance Groups based on calculations and eligibility determinations created in the EDBC Subsystem. The Benefit Issuance Subsystem also tracks the disposition amounts, statuses, and dates of all benefits and provides inventory control for Food Stamps.
- Benefit Recovery (BV)
- Collects and reports all over-issuance of benefits.
- Reporting (RP)
- Generates reports that assist with state and federal reporting requirements, program planning, and operational management.
- Standard Filing Unit (SFU)
- Determines which individuals will be included in each specific Assistance Group and designates each individual&s participation status (ex. eligible member, deemed member, excluded member, etc.) within that Assistance Group or filing unit.
- Eligibility Determination and Benefit Calculation (EDBC)
- Provides an automated calculation of benefit eligibility based on income, asset, and non-financial data entered in the Application Entry section.
- Client Scheduling (CS)
- Schedules customer appointments through an automated process and allows users with update capability to create daily and monthly schedules.
- Client Notices (CN)
- Creates and mails letters to customers regarding eligibility determinations, appointments, eligibility reviews, and benefit recovery based on transactions in other relevant subsystems. The Client Notices Subsystem also files all letters and maintains a history of notices sent in any given case. Reason codes produced by the EDBC Subsystem controls the content of notices regarding eligibility information.
- Caseload Management (CM)
- Automates changes in customer information contained in the Application Entry Subsystem through various batch programs and processes. The Caseload Management Subsystem also produces notification alerts to the worker.
- Periodic Reporting (PR)
- Supports the reporting process for assistance groups which must report income, asset, and non-financial changes in their households. This subsystem sets the timeframes for mailing of mail-in reviews and the required reporting forms for programs such as Transitional Medicaid and Food Stamps for aged and disabled individuals.
- Quality Control (QA)
- Provides sample selections, on-line entry of results, comprehensive reporting, and error-prone profiling.
- On-line Manual (OM)
- Allows users to access specific Income Maintenance policy references and associated text by related Application Entry screens.
- Mass Change (MC)
- Updates benefit calculation uniformly when changes due to state or federal regulations affect a substantial portion of the cases in the system.
- Data Exchange (DX)
- Provides data exchanged with other governmental agencies from their information systems.
- Reference Tables (RT)
- Allows users to access external tables of common codes on screens throughout the system. The Reference Table Subsystem also a provides a means of creating, changing, and maintaining information throughout the system without major programming changes.
- History Maintenance (HM)
- Produces an audit trail mechanism for tracking data entry changes throughout the system. This subsystem also provides a process for purging and archiving information.
- Security Maintenance (SM)
- Controls data access within the system by a set a strictly created user profiles. These profiles prohibits unauthorized transactions and access to system inquiry and update.
- MMIS Interface (MI)
- Provides the Medicaid Management Information System (MMIS) with information required to perform claims processing and to satisfy state and federal reporting requirements.
- IV-A/ IV-D (IV)
- Transfers OSCAR referrals to the Bureau of Child Support Enforcement for WV Works and Medicaid Assistance Groups with an absent parent. This subsystem also receives information from OSCAR to produce CSI (Child Support Incentive) benefits.
- Work Programs (WP)
- Tracks Work Programs information for FS E&T and WV Works customers.
Subsystems by Business
Application Processing
- Client Registration
- Application Entry
- Standard Filing Unit
- Eligibility Determination and Benefit Calculation
Case Management
- Client Scheduling
- Caseload Management
- Client Notices
- Periodic Reporting
Financial Information and Control
- Benefit Issuance
- Benefit Recovery
Management and Administration Information
- Reporting
- Quality Assurance
Support Processes
- Mass Change
- Reference Tables
- Security Maintenance
- History Maintenance
- Data Exchange
- IV-A/ IV-D Interface
- MMIS Interface
- Conversion
