Resources for grantees
Please contact us at childabuseprevention@wv.gov with your questions!! Please call 1-800-352-6513 to report abuse or neglect. This e-mail is not equipped to handle reports of abuse or neglect.
Grantees are now required to report family and community events for inclusion on the following calendar. This calendar will be available on the Events Calendar page of this website.
quicklinks to content on this page
Parent Leadership and Involvement Acronym List
WV Service Array Toolbox of Resources
Partners Frequently Asked Questions
CBCAP Program Instructions Program Requirements
Evidence Based Practice and Outcome Accountability (Definitions) (Where to find EBPs) (The House Concept) (Logic Models) (Components of a Logic Model) (Evaluation)
WV Family Survey Family Resource Networks
Quarterly Highlights
Each quarter please find a brief newsletter describing the previous quarter's activities and upcoming events and information.
2011 Fourth Quarter Highlights
2012 Second Quarter Highlights
WV FAMILY Survey Results!!!!
The WVDHHR has awarded a contract to work with Hornby Zeller
& Associates (HZA)to develop an evaluation based on the five Protective
Factors that can be used across multiple prevention programs. An advisory work
group consisting of participants from all CBCAP funded prevention programs has
met several times. This survey was piloted in several different agencies during
a 8 week period. The results were compiled and presented to prevention grantees
June 2011. Results of the Pilot can be found here. Technical support is
available from the team at Hornby Zeller & Associates. Please use the 800
number found in your guide. 
First Year Full Implementation Results
So much data was gathered from the first full year of implemtnation. To read a copy of the state results, regional reports, and powerpoint, click here.
The wv family survey user guide can be found here!!!!
If you are experiencing trouble with getting families to complete the survey, perhaps these resources might be helpful:
Sample letter to Family Resource Center parents
Giftcard Drawing Cards to encourage participation
GiftCard Sign Up sheet to encourage participation
WV family survey documents for printing
Many have had trouble getting the survey to print and be legible. If you are unable to use the online version, here are the forms for print. Please send to HZA per the instructions in your manual. The manual can be found here
- Partners in Prevention One Time Event Survey
- Partners in Prevention Enrollment Survey
- Partners in Prevention Completion Survey
Parent leadership and involvement
Parents (or other primary caregivers such as grandparents raising grandchildren) are central to family support models and should be encouraged to
develop to their potential. Parent support, education and leadership work
together to help
them develop the skills to do just that. By fostering parents
in the role of expert and leader, families benefit from improved self-worth and
as better advocates for their needs, while programs benefit from being more
responsive and accountable to the families they serve.
Parent leadership is fostered on a meaningful level when parents are given the opportunity for personal growth, to gain the knowledge and skills to function in leadership roles and represent a “parent voice” to help shape the direction of their families, programs and communities. Parent leadership is successfully achieved when parents and practitioners build effective partnerships based upon mutual respect and shared responsibility, expertise and leadership in the decisions being made that affect their own families, other families and their communities.
For help with how to promote parent leadership, programs can start with this Meaningful Parent Leadership: A Guide for Success. Stories and other information can be accessed at www.friendsnrc.org
Personal self-assessment for parent-professional relationships Back to Top of Page
Partners
National partners recognized by the Administration on Children and Families (ACF)can be found here. West Virginia Partners is an ever evolving list. If you don't find your organization here and it should be listed, let us know. If you are interested in becoming a state partner, please e-mail us.
West Virginia Partners include:
- TEAM for West Virginia Children
- Partners in Community Outreach
- Prevent Child Abuse West Virginia Back to Top of Page
CBCAP Program Instructions
While program requirements and grant requirements differ among WV's child abuse awareness and prevention programs, there is a general guidance issued by the Administration on Children and Families that guides WV's delivery of CBCAP programs. Current program instructions can be found here Back to Top of Page
Program Requirements
2013 IHFE Program Requirements
Below you will your 2012 Reporting Requirements as well as your 2012 Program Requirements. Starting Points Quarterly Reports and Program Requirements are for those Family Resoure Centers that are only receiving the Starting Points grant funds. Family Resource Center Quarterly Reports and Program Requirements are for those Family Resource Centers that are new or Starting Points Centers that were awarded additional dollars.
- Starting Points Family Resource Center Quarterly Report Back to Top of Page
- Starting Points Family Resource Center Program Requirements
- Starting Points Family Resouce Center Exhibit A
- Family Resource Center Program Requirements 2012
- Family Resource Center Quarterly Report
- Family Resource Center Exhibit A
- In Home Family Education Quarterly Report
- In Home Family Education Participant Report
- In Home Family Education Exhibit A
Below you will find your 2013 Grant Requirements.
Peer Review Documents for Family Resource Centers
- Family Resource Center Peer Review Packet
- Peer Review Schedule
- Site Visit Documentation
- By March 31 of SFY – Choose additional area and notify Tina Faber
- By April 15 of SFY – Complete self assessment with staff and advisory council and submit to Tina Faber and submit community list to Tina Faber for community survey portion.
- By May 1 of SFY – Contact Peer Review partner and schedule site visit. Send peer review partner a copy of your logic model, program manual, promotional materials, and any other documentation you think might be useful to them before their visit
- By June 30 of SFY – Site visit with peer review partner completed using the following agenda:
- Welcome and Introductions
- Tour of program
- Observation of program activities
- Share findings from self assessment tool
- Peer to peer discussions
- Identification of program strengths and challenges
- Initial recommendations of a work-plan for program improvement for advisory council to consider
- Evaluation of peer review process (link will be provided at a later date)
- By August 1 of new SFY – Tina Faber will provide completed feedback to each program incorporating all of feedback from program, advisory council and site visit. Feedback will be CONFIDENTIAL for each program and will not be used for funding purposes. However, programs will need to review with their advisory council and discuss areas of strength and improvement. Celebrate your strengths!!!!! Use improvement areas in a constructive way. Remember, NO ONE expects a perfect program. We are fully aware of funding and staffing limitations.
Timeline:
Evidence Based Practice and Outcome Accountability
Please note that the resources below are intended for use by grantees and agencies that have received the Introduction to Evidence Based Practice and Outcome Accountability Training currently being offered by the WV DHHR.
Definitions
When talking about definitions, it is important for everyone to be on the same page. The definitions listed here are the definitions that WV will be utilizing and implementing with prevention programs over the coming months and years. Back to Top of Page
Where do I find Evidence Based Practices and Programs?
We suggest you begin your search in one of these places:
- The document here will give information on registries which rank programs on effectiveness as well as information on research and theory on prevention practices. This list of resources is not intended to be all inclusive but rather serve as a starting point for grantees and agencies. We welcome additions and suggestions.
- The CBCAP Matrix offers a sampling of child abuse prevention programs that have been ranked and cross referenced with other registries on their evidence level. This document outlines the criteria used for each registry.
A program comparison tool will be useful in comparing packaged programs and curriculums your agency may be considering. Back to Top of Page
The House
The House is a visual representation of the levels of evidence CBCAP funded programs can fall into. At a minimum, programs should be working towards 
achieving the program components in the "attic" of the House diagram. This includes the development of a logic model, a manual/protocol, delivering services that are not harmful and are accepted practices (research informed), as well as demonstrating a commitment to Continuous Quality Improvement and ongoing evaluation. WV is diligently working with grantees to bring them into the "House". More information about evidence levels can be found here. Back to Top of Page
Outcome Accountability and Logic Models
West Virginia follows an outcome accountability process developed by the FRIENDS National Resource Center for CBCAP and the Children's Bureau. WV is in the process of implementing a practical, understandable, participant-focused 
model that measures client outcomes. This is a model that is designed to improve services, help programs become more sustainable, and increase accountability. This model is designed to enable entry-level people as well as more experienced staff to conduct credible evaluations of their program outcomes. This model is focused on participant-outcomes. It is not a program evaluation that looks at systems, curricula, staff and policies (although those components affect outcomes), but it is designed to examine participant change. Back to top of Page
Components of a Logic Model
There are many models for developing logic models. However, WV has adopted the FRIENDS Outcome Accountability model for use with child abuse prevention programs and uses the following terms and concepts:
- Vision is the long term impact or long term goal. What would look different for families and the community if all elements were achieved in the best possible way?
- Target Population is who is being served. Target population in other models is also described as participants, consumers, and audience. For more information on target population, click here for a more detailed explanation.
- Population Needs is the needs of the people being served by your program. Other models refer to this as problems, social issues to be addressed, or the need for services. An excellent resource for agencies to
use to document the need for their services is the Child and Family Snapshots through the Service Array process. - Services are simply what the program is going to provide. Other models refer to this as outputs, activities, or objectives. What are the activities provided that are linked directly to the outcomes that you wish to achieve?
- Assumptions is another term for your evidence basis, research, or theories. The services you offer should be based on what is known to be effective. What assumptions are you making that suggest your services will bring about the desired outcomes, with the population you serve? Your services and approach should be evidence-based or, if your approach is innovative and unproven, you should be able to articulate why you believe it will work. Click here for a more detailed explanation.
- Outcomes describe who, will do, what as a result of your services. Outcomes can be short term, usually changes in attitude, beliefs and knowledge; intermediate, which can be developing and practicing new skills; or long term, including permanent changes at an individual level or changes that create an impact on larger social structures. For more information about outcomes, click here.
- Indicators answer the question: What will I see or hear that would tell me an outcome was being achieved? Indicators are concrete, specific descriptions of what you will measure. Click here for a more detailed explanation.
- Measurement tools help you capture or "test" information that tells you that your outcomes have been achieved. The mechanisms for gathering data include surveys, questionnaires, and checklists. Click here for a more detailed explanation.
- Resources detail what your program needs to provide services. This section of the logic model is also considered a modified budget justification. Back to Top of Page
Logic Model
Builder
The online logic model builder was developed by the FRIENDS NRC and the Children's Bureau. It can be accessed here.
Evaluation
Generally speaking, if it is going to be measured, the more likely it will get done. Without a clearly identified outcome or target and without knowing what to look for to determine if the target was hit, how do you know success from failure? Success has to be defined and measured.
Prevention and family support programs are increasingly required to report the outcomes of their services to Federal, state, and municipal funding agencies as well as private foundations and corporations all over the country. Accountability requirements and funding decisions are tied more closely to the ability of local programs to demonstrate positive outcomes. The Office of Management and Budget's (OMB) Program Assessment Rating Tool (PART) is an example of how the federal government is using a common approach to measuring the effectiveness and efficiency of all government programs. For information on what West Virginia reports concerning the prevention and family support programs funded, click here.
Evaluating prevention programs is not an easy task, but it is possible, and important. It requires an investment of leadership, time, energy, effort, and funding. But evaluation is something prevention programs can no longer afford to avoid. Funding agents demand it and children, families, and communities deserve this investment. Evaluation is simply good practice.
Stay tuned for developing information about WV's evaluation efforts. You can visit the FRIENDS National Resource Center for Community Based Child Abuse Prevention for more information. Back to Top of Page
Acronym List
Below, please find a list of commonly used acronyms in the prevention and family support arena. If something is missing, please don't hesitate to e-mail us.
- ACE -Adverse Childhood Experiences
- APS -Adult Protective Services
- ASO -Administrative Services Organization
- BCF -Bureau of Children and Families
- BCSE -Bureau of Child Support Enforcement
- BPH -Bureau of Public Health
- CAPTA -Child Abuse Prevention and Treatment Act
- CAS -Children and Adult Services
- CBCAP -Community Based Child Abuse Prevention
- CFSP -Child and Family Services Plan
- CFSR -Child and Family Services Review
- CPS -Child Protective Services
- CTF -Children's Trust Fund
- DHHR -Department of Health and Human Resources
- ECCS -Early Comprehensive Childhood System
- ECE -Early Care and Education
- FRIENDS -Family Resource Information, Education and Network Development Services
- FSOS -Family Support Outcome Survey
- HFA -Healthy Families America
- IHFE -In Home Family Education
- LIHEAP -Low Income Home Energy Assistance Program
- MIECHV -Maternal Infant Early Childhood Home Visitation
- MIHOW -Maternal Infant Health Outreach Worker
- OCFP -Office of Children and Family Policy
- OMCFH -Office of Maternal, Child, and Family Health
- OMB -Office of Management and Budget
- PART -Program Assessment Rating Tool
- PAT -Parents as Teachers
- PFS -Protective Factors Survey
- PICO -Partners in Community Outreach
- PIP -Partners in Prevention and Program Improvement Plan
- PSSF -Promoting Safe and Stable Families
- SAMS -Safety Assessment and Management System
- SNAP -Supplemental Nutrition Assistance Program
- SNS -Socially Necessary Services
- TANF -Temporary Assistance to Needy Families
- TEAM -Together Eliminating Abuse and Maltreatment
- WIC -Women, Infants, and Children Back to top of Page
Resource toolbox
In this section, you will find a collection of free/low-cost programs, practices, and tools you can use for your family support and child abuse prevention programs. Also, be sure to visit the Family Resources page for additional materials. If you have anything to add, please e-mail us.
Mental Health and Substance Abuse Resources
Human Trafficking Information and Resources:
What is Human Trafficking Powerpoint by Polaris Project
Call 1-888-373-7888 to reach the National Human Trafficking Resource Center
General Assistance for Human Trafficking Victims
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Applications for WVWORKS, Medicaid and SNAP must declare whether they are a U.S.Citizens. If they are aliens, DFA seeks verification of their lawful status from the Immigration and Naturalization Service (INS). The INS inquires are handled centrally by the Bureau for Children and Families, Office of Children and Family Policy, Division of Family Assistance. Victims will need to contact the State refugee coordinator : http://www.acf.hhs.gov/program/orr/partners/statecoodina.htm
- Refugee Cash, Medical, and Social/Employment Services are provided to qualifying individual and families that are refugees. The cash assistance and medical coverage are similar to WVWORKs and Medicaid. The benefits for this program are provided for by a grant from the Federal Office of Refugee Resettlement (ORR). ORR also provides a grant to purchase Refugee Social Services through a contract with the West Virginia Office of Migration and Refugee Services, part of Catholic Community Charities. The state refugee Coordinator for this service can be found here.
Food Assistance for Human Trafficking victims
- SNAP (Supplemental Nutrition Assistance Program) Guidelines for non-citizen eligibility can be found here
- WV Soup Kitchens and Food Pantries: Call WV 211
Medical Assistance for Human Trafficking Victims
- Refugee Coordinator will assist with securing eligible victims medicaid coverage, if applicable.
- Family Planning Clinics: Call WV 211 for nearest.
- Public Health Departments
Safety, Security, and Legal Services for Human Trafficking Victims
- FBI Field Offices for WV
- WV FBI Victim Specialist: Tessa R. Cooper MSW Tel: 304-346-3232 Direct: 304-340-9368 Fax: 304-346-9303 24 Hr: 412-432-4000 Tessa.cooper@ic.fbi.gov
- Directory of WV Police, Sheriffs, State Police, Marshalls, Fire & Rescue Departments by County Map
- U.S. Citizenship and Immigration Office Locator for WV
- Legal Aid of WV
- WV Rape Crisis Center map with contact information
- WV Licensed Domestic Violence Programs and Outreach Offices
- WV Hate/Bias Crime Victim Service Provider Directory
- Mountaineer Highway Interdiction Team (MHIT)
- WV Human Rights Commission
- Unaccompanied Refugee Minors (URM) Program
Please note these resources may change/no longer exist at any time. However, we hope this information is valuable to you in your initial contact with a human trafficking victim and can serve as a starting point for you.
ACF Healthy Marriage Initiative Guide to low cost or free curriculums lists hundreds of free or low cost parenting, healthy relationship, and financial literacy programs, tools, and curriculum.
For resources on juvenile delinquency prevention, visit the Office of Juvenile Justice and Delinquency prevention. There you will find community based initiatives aimed at preventing juvenile delinquency. Back to Top of Page
Need help navigating the different programs DHHR has to offer such as TANF, SNAP, and childcare for the parents in your programs? This handy Benefits Assistance Guide will help you help your clients figure out the eligibility requirements for many of DHHR's programs. This guide was originally published by the WV Office of Budget and Policy and was updated by the Bureau for Children and Families.
Violence and Mental Health Fact Sheet
Violence and Learning Fact Sheet
Violence and Chronic Illness Fact Sheet
WV Center for Civic Life's Community Engagement Guide
National Coalition for Dialogue and Deliberation Resource Guide
The Child Witness to Violence Project (CWVP) offers an array of written and media resources for professionals who work with young children who are victims of domestic and community violence. The website provides online bibliographies on related topics, including early childhood trauma, resilience, educational and school issues, and legal issues. CWVP also offers trainings for social workers, mental health clinicians, school counselors, school psychologists, marriage and family therapists, and other social service providers. Descriptions of scheduled seminars are available on the website.
The CWVP is a counseling, advocacy, and outreach project that is run under the auspices of the Department of Developmental and Behavioral Pediatrics at Boston Medical Center.
http://www.childwitnesstoviolence.org/index.html
The National Runaway Switchboard offers a free, online curriculum for teens, families, and those who work with them that is designed to increase knowledge about running away and help explore alternatives. "Let's Talk" is an interactive curriculum with 14 modules that each take approximately 45 minutes to complete. The modules cover such topics as Communication and Listening, Adolescent Development, Sexuality and Sexual Orientation, and Internet Safety and Fun. The curriculum includes a film, "Runaway Reality," promotional materials, a webinar, an activity kit, and Spanish-language materials.
Access the curriculum on the National Runaway Switchboard website: http://www.1800runaway.org/educators/curriculum/
The CMS Library Toolkit , now available on our website, was designed to assist librarians with health information about Medicare and Medicaid, but is also useful to for other resource providers. The link is: ttp://www.cms.gov/Partnerships/05_LibraryToolkit.asp#TopOfPage
Father Involvement in Home Visiting Newsletter by Circle of Parents
Engaging the Faith Community in Child Abuse Prevention Resource Bibliography
The Talaris Institute puts out great materials for parents. Below are some free handouts for parents:
Physical and Brain Development: How Children Develop
Social and Emotional Development: How Children Feel and Connect
Learning and Cognitive Development: How Children Think and Learn
Communication and Language Development: How Children Communicate
Click here for the income limits chart for TANF and SNAP benefits.
A New financial literacy online program for kids in grades 3 thru 6 is now available. The Secret Millionaires Club Learn & Earn Promotion offers an educational extension of the popular animated Secret Millionaires Club series featuring a group of students who learn about business and finances from one of the most successful investors of our time, Warren Buffett. Click here for details.
Language and Early Literacy Activities: Free and Reproducible
These materials include home and community activities for adults and young children (birth to five) that encourage early language and literacy development. They are appropriate for children with disabilities as well as children who are developing typically.
Each of the activities includes an activity description, and hints for making the activity fun and developmentally appropriate. An activity checklist helps parents and caregivers notice their children's skills, and also cues adults to examine and grow their own interactions with children.
The materials are made available by Angela Notari-Syverson and colleagues, and may be copied and distributed as long as they are not sold.
To download materials go to http://www.walearning.com and click on the button that says "Literacy Resources" on the home page. You will need to create a logon account using your email address and a password.
For questions please contact:
Mary Maddox Washington Learning Systems (206) 310-7401 FAX (206) 283-9243
Highland Hospital 7-10 Day Substance Abuse Detox Program
This is a 7-10 day substance abuse detox program for adults who do not have have insurance, are on Medicaid, or free to other qualified individuals. Please refer to the brochure or contact David Mundy at 304-348-1422 for more information.
Policy Statement: Early Childhood Adversity, Toxic Stress, and the Role of the Pediatrician: Translating Developmental Science Into Lifelong Health
Technical Report: The Lifelong Effects of Early Childhood Adversity and Toxic Stress
American Academy of Pediatrics: Promoting Social-Emotional Health Among Young Children
This resource provides tips and resources for parents, early education and child care providers, and pediatricians to promote social-emotional health among young children.
Frequently Asked Questions
To submit questions, you can e-mail us. Back to top of Page
